Roster & Arrival Gateway
A timer on your roster page will begin counting down
2 hours before itinerary selection opens. When the countdown
reaches zero, you will be automatically redirected to the
itinerary selection page. ( Click to Enlarge. )
The Gateway guides Reservation Contacts through the process of establishing Lead Advisors. Lead Advisors then enter participants, their certifications and important travel information. On April 19th, Lead Advisors will submit itinerary priorities within the Gateway. 12-day crews and 7-day crews will receive itinerary assignments immediately while cavalcade crews will receive itinerary assignments about 3-weeks before they arrive at Philmont.
The Roster Gateway is accessible by following a link provided in an invite email only. If you are a Lead Advisor or Reservation Contact, look for an email from firstname.lastname@example.org and you'll find a link to access the Roster Gateway.
2016 12-day, 7-day & Cavalcade Crews ONLY
(2017 Crews will receive access to the roster gateway by November, 2016.)
Crew Roster: Every crew hiking in the Philmont backcountry must submit important participant information online prior to arriving at the Ranch. Philmont logistical and medical staff utilize the information found in each roster to understand the location and safety of every backcountry participant should an emergency arise.
Reservation Contact: This person created the initial Philmont reservation and has been the primary contact for payments and planning. Sometimes the reservation contact also plays the role of a Lead Advisor. Once inside the Philmont Roster & Arrival Gateway, Reservation Contacts have the option to view and modify information for every crew roster in their reservation.
Lead Advisor: Each Philmont crew has one designated Lead Advisor. This adult organizes their crew and enters information for each crew member into the Philmont Roster & Arrival Gateway prior to arriving at Philmont. In addition to participant information, the Lead Advisor also submits their planned Philmont arrival and departure travel information online.
Sister Crew: 12-day crews will have the option to request to hike with another 12-day crew which has a matching reservation arrival-day. 12-day trek Lead Advisors may select a Sister Crew as soon as they access their crew roster beginning March 9th, 2016. Once a sister crew arrangement has been confirmed by both crews, either crew’s Lead Advisor may submit itinerary preferences for both crews when the Itinerary Selection process launches April 19th, 2016 at 9AM, MDT.
Choose Your Role Below
If you are only serving as a Lead Advisor hiking with a crew at Philmont, this is you! Click here
If you coordinated your unit's reservation including one or more crews and you plan to hike with one of the crews, this is you! Click here
If you coordinated the entire reservation but don't plan to hike at Philmont, this is you! Click here